Administrative Manager

Healionics is a clinical stage Seattle medical device company creating innovative implantable devices based on our patented synthetic biomaterials. We are seeking a positive, reliable and trustworthy professional who is efficient, detail-oriented and proactive with the ability to work independently and handle multiple priorities within a dynamic team atmosphere. We need someone with the experience and the right blend of intelligence and people skills to enhance our team’s performance. Primarily responsible for overall office management and organization including: records retention, office purchasing, accounts payable and receivable and general communications. Must be a problem-solver, team-player and enjoys being in a small environment. This position reports to the President and COO.


  • General office management tasks
  • Maintaining office organization and supplies
  • Assist with laboratory purchasing needs
  • Coordinate accounts payable and receivable
  • Work with outside book keeper and CPA to coordinate employee payroll, generate reports and tax filings
  • Maintain and organize electronic and paper business files
  • Maintain office calendar and facilities maintenance schedules
  • Administer company benefits program
  • Assist with recruiting needs
  • Organize and maintain employee records
  • Assist with investor communications
  • Liaison with services supplier for efficient IT operation and maintenance


  • Available to start immediately for full-time work
  • Proven history multi-tasking within a small team environment, with solid capacity to manage simultaneous demands
  • Bachelor degree in Accounting, Business or Liberal Arts
  • 5 or more years of relevant, previous administrative or accounting experience
  • Must possess excellent verbal and written communications skills
  • Strong people skills
  • Excellent organizational skills
  • Must possess basic bookkeeping skills
  • Experience in basic purchasing
  • Experience with document management
  • Highly proficient in MS Office (Word, Outlook, Excel, PowerPoint)
  • Proficient in QuickBooks
  • Exemplary work ethic — values honesty, integrity and achieving quality work
  • Proven ability to maintain confidentiality
  • Ability to work independently, solve problems and make decisions with minimal supervision
  • Ability to learn quickly, anticipate needs, and adapt to unforeseen changes
  • Ability to manage time and complete tasks efficiently
  • Experience in medical device or biotech company a plus
  • Comfort with technology to assist with planning, coordination and management

Principals Only. No phone calls please.

Email resume with cover letter to  Healionics offers an open and challenging small company environment receptive to new ideas and approaches. Competitive benefits and compensation packages DOE. Healionics Corporation is an Equal Opportunity Employer.